How and when do I make my travel arrangements?
You will be directed on how to make travel arrangements once accepted to attend the training. Travel arrangements are made at no out-of-pocket expense to you. Once you return your contract you will be given instructions on how to make your transportation (air or train) arrangements. ACTFL will make your hotel reservations. Trainees stay at the same hotel where training is being held. In addition, ACTFL will arrange ground transportation to get you from your point of arrival to the location of training. Trainees who live locally may drive their personal cars to the location of training.
What happens if I need to change my training dates or cancel after I have made travel arrangements?
Once confirmed, airline tickets are non-refundable and non-changeable. ACTFL reserves the right to hold you financially responsible for changes fees or, in cases of cancellation, the full cost of your tickets.
Where is the training held?
You will be notified of where your specific workshop section is being held.
What is the daily schedule?
Trainings typically follow a 9am-5pm daily schedule. An agenda will be available once you have been accepted to attend the training.
Are meals provided during training?
Breakfast and lunch are provided on all days. Dinner is available for purchase either inside the hotel or at local restaurants within walking distance. A per diem stipend is available for any meal(s) not provided by ACTFL.
What is the dress code?
Business dress is expected. Jeans are not suggested.
What are considered reimbursable expenses and how do I get them paid?
ACTFL will reimburse you for expenses incurred in order to get to training. This includes parking or taxi fees from your hotel to your point of departure as well as from there back to your home. You must save these receipts and submit the originals for reimbursement. Faxes and copies are not acceptable. For trainees who are driving to the workshops (versus flying, taking AMTRAK, etc.) personal car miles are reimbursed at the current IRS business rate. ACTFL does not reimburse for rental car expenditures. For those arriving via Metro North or other local public transportation, please save your receipts and claim them on your travel and expense report. You do not need to save meal receipts, as this will be covered with a per diem stipend. ACTFL will provide the form on which to claim these expenses.
Can I bring family members/guests? Can I arrive before training begins / stay longer following training?
Usually no, however exceptions are made in rare cases. Please contact ACTFL staff for approval.